Purchasing provides excellent features for controlling
purchases and receivings, including returns to vendors.
Purchasing utilizes a single, easy-to-learn, easy-to-use
screen for all purchasing and receiving functions.
New purchase requests (unapproved P.O.s) are entered with a
minimum of keystrokes using system-assigned or user-entered
P.O. numbers. The approval process optionally prints
user-defined P.O. forms.
On-order quantities for items are updated automatically by
CounterPoint. New vendors, items, and stocking locations may
be set up on-the-fly.
During receiving, P.O.s may be retrieved by P.O. number or
vendor. A P.O. may be received in full with minimal data
entry, or selected lines may be received. Unreceived goods
may be backordered or cancelled.
During receivings, you can add more lines to a P.O. You can
even create new items and stocking locations.
Serial/Lot Number Tracking Option, serial and lot
numbers may be specified during receiving.
Receiving documents may be printed on user-defined forms.
For merchandise that arrives without a P.O., a P.O. may be
created on-the-fly during the receiving process.
An item may have unlimited vendors, each with its own cost
and purchasing unit. Future cost changes and special (deal)
costs can be entered ahead of time, along with dates these
price changes go into affect. Costs and quantities may be
entered on a P.O. per the vendor's unit, and may be printed
on user-defined forms. Costs for a receiving can be
corrected after posting. Setup of vendor/item data occurs
automatically as part of normal
Grids and Apparel
support is provided for two-dimensional color/ size
(apparel) grids during P.O. entry, forms printing, viewing,
receivings entry, and reports. Merchandise may be ordered by
user-defined prepacks or size runs.
support is provided for
Multi-Site purchasing and receiving. P.O.s may originate
at the Hub and may be received at the Satellites against an
The user may control whether or not purchase requests may
originate at the Satellites, and whether or not Hub approval
is required before Satellite P.O.s are finalized.
may be created with preset merchandise allocations for up to
48 locations. Merchandise allocations may be optionally
edited during receiving, then transfers from the receiving
location to the destination locations may be automatically
Restocking orders may be automatically calculated and
created by CounterPoint. The suggested order amount takes
into account current inventory levels, commitments,
backorders, in-transit merchandise, open P.O.s, desired
stocking levels, and vendor minimum order requirements.
Reorders may be calculated three ways:
an item up to its desired maximum stocking level when it
falls to its minimum (reorder) level.
enough of an item to replace what was sold during a
specified time period.
Days of supply—Orders
enough of an item to ensure that inventory will last a
specified number of days. You determine which time
period to use for estimating the sales rate, so you can
(for example) buy enough to last through year-end
assuming you sell 10% more than you did last Christmas.
may be created based on the item’s primary vendor, the
vendor with the lowest cost, or a specific vendor.
Allocated, multi-location P.O.s may be created automatically
for a group of locations.
Views and Reporting
detailed history of P.O. receivings and cancellations may be
retained for viewing and reporting. Open P.O.s may be viewed
or printed showing quantity ordered, received, and
backordered. Complete reporting on outstanding P.O.s is
provided by a number of reports, including the Open P.O., On
Order by Month, and the P.O.s to be Received Report.
allows you to print user-defined P.O.s for your vendor or to
output text files suitable for use in electronic ordering.
Full Electronic Data Interchange (EDI) requires purchase of
third-party translator and communications software.
Accounts Payable Interface
Received P.O.s and Returns to Vendor (RTVs) may be vouchered
directly into Accounts Payable. Invoices may be vouchered to
the original vendor or a third-party factor. A report of
unvouchered receivings is provided.
lines may be copied from a customer's order entered in Point
of Sale or Order Entry. This link allows special ordering
from vendors to meet the needs of individual customers.
You can also automatically create purchase orders for
multiple vendors from Point of Sale and Order Entry orders.
For multiple customers ordering merchandise from a single
vendor, you can create a separate P.O. for each customer, or
you can consolidate multiple customer orders on a single
Returns to Vendor (RTVs)
RTVs may be entered, reviewed, and posted to record
the return of merchandise to a vendor. The user
specifies whether the RTV should reduce on-hand
inventory. RTVs may also be vouchered into Accounts
Payable to record credits with a vendor.